Vendor Requirements

Each person and entity that desires to transact business by providing goods and services to the City of Andrews must establish a vendor account with the municipality.  Each form opens in a new browser window or tab so that this page remains available in the background.

IRS Form W-9
This is a required form.

Federal income tax law requires us to have your taxpayer identification number (TIN) on file. Under Federal Regulations, you are required to provide us with this information on Form W-9, Request for Taxpayer Identification Number and Certification. If you fail to furnish us with this information, you may be subject to a penalty of $50 imposed by the Internal Revenue Service (IRS), and all payments we make to you could be subject to backup withholding, which we are required to remit to the IRS. You will not be subject to backup withholding on payments you receive from us if you give us your correct TIN, make the proper certifications, and report all your taxable income on your tax return.

In general, we will not have to file an annual information return, Form 1099-MISC, for you if you are a corporation, tax-exempt organization, government agency, or other exempt payee. However, the law requires that you give us your TIN in addition to telling us what kind of payee you are. If you do business as an individual or sole proprietor, your social security number generally serves as your TIN.

Depending on circumstances in effect at the time, this form may or may not be required to be filed.

In accordance with Chapter 176 of the Texas Local Government Code, this questionnaire must be filed by a vendor who has a business relationship with the City of Sealy as defined by Section 176.001(1-a) and who meets the requirements under Section 176.006(a).

If the questionnaire is required to be completed, it must be filed with the City Secretary not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1) of the Local Government Code.

If you need further assistance regarding this form, it is suggested that you review a complete copy of Chapter 176 of the Local Government Code and contact your legal counsel for additional instruction.

Tax Exemption
he City of Andrews is exempt from payment of state and local sales and use taxes. If you would like to receive a completed Texas Sales and Use Tax Exemption Certification for your files, please provide us with the email address to which it should be emailed, the phone number to which it should be faxed, or the address to which it should be mailed.